Overview
The Navys Transfer Platform uses four layers to control what you can see and do on the platform. Understanding how these layers work together will help you navigate your experience on Navys.
The four layers are:
Subscription Status: Whether you are a Subscriber or Non-Subscriber to the platform. This determines which features are available to you when you are navigating the platform.
Organization Type: The type of organization you belong to (Investment Firm, Law Firm or Administrator Firm). This determines which transfer roles are available to you.
System Role: Your permission level within your organization (Admin or User). This controls what you can do at the organization level and also affects your authority within transfers.
Transfer Role: Your specific function within a given transfer (e.g., General Partner, Transferor Counsel, Transferee Administrator). This controls what you can do within that specific transfer.
Each layer serves a different purpose, and they work together to determine your overall permissions. The sections below explain each one.
1. Subscription Status
Your organization's subscription status determines the overall level of access your organization has to the platform. It acts as a gate on top of all other roles, regardless of your system role, organization type, or transfer role, certain features are only available to Subscribers.
Subscriber: Full access to all platform features available to your roles.
Non-Subscriber: You can fully participate in any transfer you have been invited to, but organization-level management features are locked behind an upgrade prompt.
What requires a Subscription:
Creating new transfers
Fund management (viewing, creating, and editing funds)
User management (viewing users, inviting colleagues to your organization, editing user details, and deactivating users)
What does not require a Subscription:
Participating in transfers you have been invited to
Adding participants to transfers you have been invited to
Non-subscriber organizations are often created automatically when a new participant is invited to a transfer for the first time. If your organization needs access to premium features, your Admin can upgrade via the prompt that appears when attempting to access locked functionality, or by contacting [email protected].
2. Organization Type
Your organization type is set when your organization is created on the platform. It reflects what kind of entity your firm is, and it determines which transfer roles are available to you when you are added as a participant to a transfer.
Investment Firm: Represents the GP managing the fund, the Transferor selling their LP interest, or the Transferee acquiring it. Users at an Investment Firm who hold the Admin system role and have an active subscription can create funds, initiate transfers, and manage the full transfer lifecycle.
Law Firm: Legal advisors brought into transfers to provide counsel to the GP, Transferor, or Transferee.
Administrator Firm: Fund administrators who provide operational and registry support on behalf of the GP, Transferor, or Transferee.
Important: An Administrator Firm is a separate service provider. For example, a "General Partner Administrator" is the fund administrator acting on the GP's behalf to handle certain steps in the transfer process. They do not have the same authority or permissions as the GP.
Your organization type does not change between transfers, it is a fixed property of your organization.
3. System Role
Your system role controls your permissions both at the organization level and, for GPs, within transfers.
Admin: At the organization level: can manage settings, invite and remove team members. Within transfers: if you are a GP, the Admin system role gives you full authority. You can add any participant type to a transfer, put a transfer on hold, and abort a transfer. Every organization must have at least one active Admin.
User: At the organization level: cannot access organization settings or user management. Within transfers: if you are a GP, the User system role limits you to adding participants on your own side only (GP, GP Counsel, GP Administrator), and you cannot put a transfer on hold, abort it, or create new transfers.
Note: The system role only affects transfer permissions for GPs. For all other transfer roles, Admin and User have the same capabilities within a transfer.
Your system role is set by your organization's Admin when they invite you to join the platform. If you were the first person to set up your organization on Navys, you were automatically assigned the Admin role.
If you joined your organization via a transfer invite (if someone outside your organization added you to a transfer and your email domain matched an existing organization), you are automatically assigned the User role.
Your system role stays the same across all transfers. It does not change from one transfer to another.
4. Transfer Role
Your transfer role is assigned per transfer. Each time you are added to a transfer, you are given a specific role in that transfer's process. This means you can have different roles on different transfers.
Your transfer role defines what you can do within that specific transfer: which documents you can view, which workflow stages you can access, and which actions you can take.
The transfer roles available to you depend on your organization type. When someone adds you to a transfer, they select your organization type first, and the platform then shows the relevant role options.
Investment Firm Roles
If the participant's organization type is Investment Firm, the available roles are:
General Partner (GP): The fund's General Partner. The GP's permissions within a transfer depend on their system role:
GP with Admin system role: Has full authority: can add any participant type, ask Questions to Transfer Parties, Approve a transfer in principle, respond to Due Diligence questions, manage KYC requirements, review and approve documents, sign documents, put the transfer on hold, abort it, close it, and create new transfers.
GP with User system role: Can add GP-side participants only (GP, GP Counsel, GP Administrator), ask Questions to Transfer Parties, Approve a transfer in principle, respond to Due Diligence questions, manage KYC requirements, review and approve documents, sign documents and close a transfer. Cannot put a transfer on hold or abort it.
Transferor: The selling party who is transferring their LP interest. The Transferor can respond to Questions to Transfer Parties from the GP, review and negotiate the Transfer Agreement, and sign documents.
Transferee: The buying party who is acquiring the LP interest. The Transferee can ask Due Diligence questions to the GP, respond to Questions to Transfer Parties, submit KYC documentation, complete the Subscription Agreement, review and negotiate the Transfer Agreement, review and negotiation anyAdditional Documents and sign documents.
Law firm Roles
If the participant's organization type is Law Firm, the available roles are:
General Partner Counsel: Legal advisor to the GP. Can review and negotiate documents, ask Questions to Transfer Parties and KYC questions on the GP's behalf, respond to Due Diligence questions, and add other GP Counsel to the transfer.
Transferor Counsel: Legal advisor to the Transferor. Can review and negotiate documents and respond to Questions to Transfer Parties on the Transferor's behalf.
Transferee Counsel: Legal advisor to the Transferee. Can review and negotiate documents, ask Due Diligence questions, respond to Questions to Transfer Parties, and submit KYC documentation on the Transferee's behalf.
Law Firms can review, negotiate, and participate in Q&A workflows, but cannot sign documents or approve and close transfers.
Administrator Firm Roles
If the participant's organization type is Administrator Firm, the available roles are:
General Partner Administrator: A third-party fund administrator providing operational support to the GP, such as managing registry updates and processing transfer documentation. Can ask Questions to Transfer Parties and KYC questions, respond to Due Diligence questions on the GP's behalf, and close the transfer. This is not the General Partner: it is a separate organization acting on the GP's behalf in an administrative capacity.
Transferor Administrator: A fund administrator handling operational matters on behalf of the Transferor. Can respond to Questions to Transfer Parties. Can also add other Transferors, Transferor Counsel, and Transferor Administrators to the transfer.
Transferee Administrator: A fund administrator handling operational matters on behalf of the Transferee. Can ask Due Diligence questions, respond to Questions to Transfer Parties, and submit KYC documentation. Can also add other Transferees, Transferee Counsel, and Transferee Administrators to the transfer.
Administrator Firms facilitate parts of the transfer process but cannot sign documents, approve documents, put transfers on hold or abort them. The General Partner Administrator can close a transfer on the GP's behalf, but Transferor and Transferee Administrators cannot.
For any further questions or assistance, please reach out via the chat on the platform or contact the Navys support team at [email protected].