Overview
The Subscription Agreement appears as a digitised form created by Navys that the Transferee must complete as part of the transfer process. This form will be created based on the template uploaded by the GP Admin at the moment the transfer was created on the platform. It includes structured fields with built-in validation, so errors are caught before submission rather than during manual review.
Accessing This Section
This page is only available after Approval in Principle has been granted. This step is accessible to GP-side users (GP, GP Counsel, GP Administrator) and Transferee-side users (Transferee, Transferee Counsel, Transferee Administrator). Transferor-side users (Transferor, Transferor Counsel, Transferor Administrator) do not have access to this page.
From the Transfer Overview page, click on Subscription Agreement under Transfer in the left sidebar.
How the Process Works
The Subscription Agreement follows a back-and-forth process between the Transferee side and the GP side:
The Transferee (or Transferee Counsel/Transferee Administrator) completes the digitised subscription form on the platform, filling in all required fields across each section.
Once the form is complete, the Transferee submits it for review. The form becomes read-only at this point.
The GP (or GP Counsel/GP Administrator) reviews the submitted form. If any fields need correcting or clarifying, the GP adds notes and clicks Request changes.
The Transferee receives a notification, reviews the GP's notes, makes the requested changes, and resubmits the form.
This cycle repeats until the GP is satisfied with the submission. The GP resolves all open notes and clicks Approve.
Once approved, the Subscription Agreement is locked and moves to the Signature Process step, where it will be signed via DocuSign.
Workflow Stages
The status badge at the top of the page reflects the current stage of the Subscription Agreement:
In Progress: The Transferee side is actively completing the form.
Approved: The GP has approved the agreement. The form is permanently locked for all parties.
For the Transferee: Completing the Agreement
The form is organised into collapsible sections.
Use the Table of Contents on the left to navigate between sections, or scroll through the form directly.
Complete all required fields. Required fields are marked with a red asterisk (*).
Your answers do not auto-save as you complete each field, if you need to leave this page and return to it but wish to save your answers, click Save Draft at the bottom of the form and your answers will be saved for later.
Some fields may show or hide based on your answers. For example, certain tax-related fields will only appear depending on the jurisdiction you select.
Once all required fields are completed and pass validation, the Submit button will become active. Click Submit to send the form to the GP for review.
Note: Once submitted, the form becomes read-only for all Transferee-side users until the GP either approves it or requests changes.
For the GP: Reviewing and Approving
Once the Transferee has submitted the Subscription Agreement, you will receive a notification. To review:
Review each section of the completed form.
If anything needs correcting, you must first add a note in the right hand panel explaining what needs to change. You cannot request changes without adding at least one note, this ensures the Transferee always knows exactly what to fix.
Once you have added your note(s), click the Request changes button at the top of the right side panel. This will:
Unlock the form for the Transferee to edit
Notify all Transferee-side users
When the Transferee resubmits, repeat the review. Once you are satisfied with the submission, resolve all open notes and click Approve at the top of the Review panel.
Important: You cannot approve the agreement if there are unresolved notes. The Approve button will be disabled. You also cannot click Request changes until at least one note has been added.
Adding Notes
Notes allow the GP and Transferee sides to communicate about any requested changes before the subscription agreement is approved.
Adding a note:
Click + Add Note at the bottom of the Review panel.
Type your note in the text box and submit it.
Note: GP-side users can add notes at any time (unless the agreement is Approved). Transferee-side users can only add notes when the form status is In Progress or when changes have been requested.
Replying to notes: Click the Reply button on any note to add a threaded response. Replies appear below the parent note in a collapsible thread.
Resolving notes (GP-side only): Click Resolve on a note once the issue has been addressed.
What Happens Once the Subscription Agreement is Approved
Once the Subscription Agreement is approved:
The form is permanently locked and no further edits can be made by any party.
The subscription agreement is converted to a PDF document.
The document moves to the Signature Process step, where it will be signed electronically via DocuSign by the General Partner and Transferee. The Transferor does not sign the Subscription Agreement.
All GP-side and Transferee-side participants are notified of the approval.
For any further questions or assistance, please reach out via the chat on the platform or contact the Navys support team at [email protected].